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BetterCYA
SAMPLE
THE PACKET

A packet you can hand over.

This is a sample generated packet for a sample contractor — the same document your business assembles on demand. Manifest, ledger, exceptions, and every source document, each carrying a SHA-256 line. Print-first and self-contained.

BetterCYARECORDS PACKET

Ridgeline Tree Service

Workers Comp / Insurance Audit — records assembly

Period2025-08-01 → 2026-07-31
GeneratedJul 12, 2026, 9:40 AM
Packet IDf2a5e828-ad47-4725-9200-1ff3cda722f2
COI kinds in scopeWorkers Compensation COI
Total paid
$11,800.00
Matched to records
$8,300.00
Exposed
$3,500.00
Missing W-9s
1
COIs expiring ≤30d
1
Expired / missing COIs
1
AEXECUTIVE SUMMARY
Subcontractor payments in period6 payments · $11,800.00
Certificate record on file at the payment date$8,300.00
Exposed (outside recorded certificate dates)$3,500.00
Subcontractors missing a W-91
COIs expiring within 30 days1
High-risk (red) exceptions2
BSUBCONTRACTOR SUMMARY

Based on recorded certificate dates entered from uploaded certificates.

CompanyW-9COI statusEffectiveExpiresTotal paidExposedRisk
Eastside ClimberOn fileExpired2025-06-072026-06-06$3,500.00$3,500.00EXCEPTIONS NOTED
Stump Pro LLCMissingOn record2026-01-082027-01-08$1,200.00$0.00W-9 MISSING
North Coast HaulingOn fileExpiring soon2025-07-242026-07-24$2,300.00$0.00COI EXPIRING
Lakeview Crane ServicesOn fileOn record2025-09-152026-10-10$4,800.00$0.00RECORDS COMPLETE
Records assembled from business documents provided by the policyholder, usable for audit or claim records review. Based on recorded certificate dates entered from uploaded certificates. Exceptions are listed for review. This packet is a records assembly — not a legal, tax, or insurance determination.
Prepared with BetterCYA · Page 1 of 3
BetterCYARECORDS PACKET
CEXCEPTIONS FOR REVIEW
REDPAYMENT OUTSIDE RECORDED DATES$3,500.00

Eastside Climber: $3,500.00 not matched to recorded certificate dates for the payment dates — listed for review.

Recommended fix: Request a certificate with effective and expiration dates that include the payment dates

  • 2026-06-22 · Storm cleanup · $1,500.00 · After recorded certificate expiration
  • 2026-07-02 · Oak removal · $2,000.00 · After recorded certificate expiration
REDMISSING W-9

Stump Pro LLC: no W-9 on file for a subcontractor paid $1,200.00 this period.

Recommended fix: Send an upload link and collect the W-9

YELLOWCOI EXPIRING SOON

North Coast Hauling: WC COI (Westfield Insurance, policy WC-2209-8871) expires 2026-07-24 — 12 day(s) from now.

Recommended fix: Request the renewal certificate now

  • Workers Comp COI · Westfield Insurance · expires 2026-07-24
Records assembled from business documents provided by the policyholder, usable for audit or claim records review. This packet is a records assembly — not a legal, tax, or insurance determination.
Prepared with BetterCYA · Page 2 of 3
BetterCYARECORDS PACKET
DSOURCE DOCUMENTS

Each document as provided, with a SHA-256 integrity line. Hashes let a reviewer confirm nothing changed after assembly.

WC-COI SCAN
Eastside Climber — WC COI
eastside-wc-coi-2025.pdf · 214 KB
sha256 a3f1b9c4e0d27856f1aa93c05e7b4d2189cc6e0f3b7a1d4e582c9f0a71b3d6e8
W-9 SCAN
Eastside Climber — W-9
eastside-w9.pdf · 88 KB
sha256 8c4e12f0a7b93d61e5f28c04d9b7a1e630f8c25b4a1d6e097f3b0c8a71e4d256
WC-COI SCAN
Stump Pro LLC — WC COI
stumppro-wc-coi.pdf · 203 KB
sha256 b1d6e09742c8f350a9e71c04d8b2a5f1836c0e9d47b2a1f5e830c6d9a04b7e15
NOT ON FILE
Stump Pro LLC — W-9
requested · awaiting upload
Listed as an exception. An upload link was sent to the subcontractor.
WC-COI SCAN
North Coast Hauling — WC COI
northcoast-wc-westfield.pdf · 188 KB
sha256 7c22e9f81b0a4d6e35f9ac71d840b5e2906f1c3a8e4b7d90c25f6083a1d4e9b7
W-9 SCAN
North Coast Hauling — W-9
northcoast-w9.pdf · 91 KB
sha256 5a0c8e12b7d43f96a1e05c8d20b7f4a1936e0c5d84a2b1f7e390c6d0a8b4e215
WC-COI SCAN
Lakeview Crane Services — WC COI
lakeview-wc-coi.pdf · 231 KB
sha256 e5901a7742cbf3d8069b1e4a5c26d0f83b71ae94206c8d5f0a3b1c72e9d048f6
W-9 SCAN
Lakeview Crane Services — W-9
lakeview-w9.pdf · 96 KB
sha256 12bd4f6a90e7c3518af2069d7b4e1c85033ea9f6748c2b1d0e5a83c0796b4f2e
AGREEMENT
Lakeview Crane Services — Sub agreement
lakeview-sub-agreement.pdf · 143 KB
sha256 9f0c17e3b628d45a71ce09f24d6b83a0517ce4b8092a6f3d1b0e7c85a34d9f06
Documents shown are sample placeholders. In a live packet each tile is the actual page as provided by the policyholder or subcontractor. This packet is a records assembly — not a legal, tax, or insurance determination.
Prepared with BetterCYA · Page 3 of 3
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BetterCYA organizes your records. It makes no insurance, premium, audit, or legal-classification determination.